We are currently looking for an experienced administration / marketing assistant to join our friendly team, on a part time basis of 14 hours per week Thursday – Friday. To find out more about the role, please continue reading our candidate specification below.
OVERALL PURPOSE OF THE JOB
To provide all round administrative and marketing assistance to the Director and office.
- To co-ordinate an effective front line response to telephone calls to agreed service standards, passing on telephone calls to the appropriate person or taking messages;
- Carry out client invoicing and help with chasing up of invoices;
- Helping with company accounts – assisting our external Accountant with information;
- Administration of Internal/External Post system;
- Provide general office support and carry out general correspondence, filing and other administrative and office duties as required;
- To provide personal assistant duties to the Director including managing and maintaining the Director’s email account, diary management and ensuring correspondence is dealt with in a timely manner;
- Assist with the maintenance of computer files and databases and undertake data inputting as required;
- Keep Company’s WordPress website and social media accounts, mainly Twitter, Facebook and Instagram, up-to-date by posting project information, news, etc. on a regular basis as well as assisting in preparation of blog content;
- At the discretion of the Practice Manager, to prepare promotional literature on behalf of Richard Andrews Architects Ltd;
- To assist in the organisation of promotional events and meetings and as required;
-To occasionally attend networking events;
- Undertake any other duties as required commensurate with the post’s grading or general level of responsibility;
- Demonstrate informed commitment to equal opportunities, diversity and associated policies;
- To adhere to Health and Safety Legislation/relevant Policies and Procedures and to take reasonable care for the health and safety of yourself and other persons who may be adversely affected by your acts/omissions;
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
A level standard or equivalent
Experience of working in an office environment
Experience of dealing with clients
High level of administrative ability
Good communicator, both written and oral
Good computer skills especially with Microsoft Office
Ability to work effectively with a wide range of people
Great attention to detail
Good at managing tasks and prioritising workload
Effective contributor to a team
A desire to show initiative
Ability to work with minimum supervision
Ability to stay calm under pressure
Previous Marketing experience
Experience of maintaining WordPress websites and other social media platforms
If you'd like to apply please send a CV and covering letter explaining why you think you're right for the role to firstname.lastname@example.org
We’ve blogged before about the many hats worn by an architect and spoken about how the role is much more varied than just drawing a few plans, so with that in mind we decided to record a ‘day in the life’ of Richard Andrews Architect’s Associate, Lewis, to help give a real understanding of what a typical day for an architectural professional looks like.
6.30am – The day starts early, I set a 5am alarm so that I can get to a 6.30am business networking event in Cardiff. The group is high energy, though I get a chance to talk to all the attendees and explain a little about the services we offer and the projects we’re currently working on, I then set follow up meetings with potential clients and business contacts over the next couple of weeks.
8am – Back at the office, I like to check through my inbox and respond to emails from the night before, plus double check my calendar and to –do list for the day ahead. The first job of the day is to explore a technical issue on an existing scheme – where we are converting an old surgery building into flats. The build is currently at stage 3 (contract and project overseeing of our design process) and I need to find a way to waterproof the floor between two buildings at different levels.
8.45 - The next task on my list is working on the detail specifications for a £1million pound plus meeting facility scheme. I read through the construction design installation and chase roofing contractors for further information.
9.15 - I check in with the rest of the technical team and sit with my colleague Seb to look over feasibility designs for a two storey house extension, satisfied the project is going to plan I then follow up with another of our architectural assistants Antonella who is working on value engineering a separate house extension project.
10.30 – I have a telephone meeting booked with our quantity surveyor to work on the final account for Cwmbran Village Surgery’s building works which totalled around £450k. We also discuss tender proposals regarding a second GP surgery project in Pontprennau, Cardiff. I will later relay our discussions back to the client so that they can make the most informed choice regarding the construction tender bids for their project.
11.45 – Time to grab a quick lunch at a cafe in Caerleon with practice director Richard, smoked salmon baguette, a slice of lemon cake and a chance to catch up!
12.30 - I start the afternoon by responding to some of the emails and telephone messages that have come in throughout the day, then I turn my attention to some drawing work using our 3D modelling software Revit. A few of my newer colleagues are also learning the software so I use this as an opportunity to help them improve their skills.
1.45 – 3D drawing completed, I finish costing and writing up a client fee proposal for a potential residential extension I had visited the previous day. The client had some great ideas for their home and having seen the space I have many thoughts on how we can improve their initial concept to further maximise the use of light and space and improve their quality of life.
2.10 - Email to the client sent, fingers crossed we get the commission. I check my to-do list, and start work on a pen and paper sketch for a 16 unit new house layout in the valleys, this is an enjoyable way to get some ideas down early in a project.
3.00 – Time for a Site visit for a local householder project in Newport regarding planning enforcement. The quality of works carried out by the appointed construction team is good and to our original design specification, I update our client and the rest of the team.
4.00 – I quickly pop back into the office to respond to some more emails emails and telephone messages before heading back out to a ‘snagging’ appointment for a new build house in Newport.
5.30pm - The meeting goes well, all parties are happy with only some minor items to rectify, so for me; it’s time to head home to rugby training this evening!
We hope you enjoyed reading this post and gained a better insight into what our team does on a daily basis. Feel free to contact us regarding your scheme – we'd love to help!
Following the Newport City Summit 2018 meeting that was recently held at The Celtic Manor Resort, our director Richard was interviewed by new South East Wales publication 'The Business' to discuss how we would approach the major changes soon to come to our city! Great magazine, highly worth a read!
CLICK TO VIEW>>>
Last month our company reached it's five year business milestone – what an achievment! To celebrate we held a little party at Depot in Cardiff, inviting friends, colleagues in the industry and a few clients who supported us in the earlier days, we've posted some photographs of the event below! We also put together a little video to look back on over the past five years, which we'll share very soon. We've got some excitng events in store for Richard Andrews Architects over the next year or so, with some incredible schemes to be working on. We cannot wait to share these with you in due course and we look forward to seeing where the next five years will take us!
Antonella is one of our architectural assistants. Hailing from Rome, Italy where Antonella completed her studies in 2015 she now calls Wales home.
Hi Antonella, so what are you currently working on?
Hello, I am busy with a mix of projects, the main bulk being residential which is great as I’m really passionate about these type of home improvements but I am also involved in the exciting development of Barry Community, Water and Activity Centre which has been incredible to work on.
What’s been your favourite project with the company so far?
I have a soft spot for a lovely residential house in Welsh St Donats as it is my first solo project and the build itself has been quite challenging structurally, which is always a nice reason to exercise the mind and think outside the box! The development (which will be a 2 storey extension through converting an existing garage) is due to begin the build stage shortly and I’m really excited to see it all finished. Hopefully we can share the progress of it soon!
What is your favourite type of project?
As a keen cyclist I love being outdoors and am influenced by nature, so naturally I really enjoy projects which involve eco-buildings.
What project throughout history do you wished you’d worked on?
I’m a big admirer of the late (and great) architect Zaha Hadid who designed the Maxxi Museum in Rome, which is a museum for modern and contemporary art. I remember going to the opening of the building in my second year of university and being awestruck by how fluid the inside rooms were designed, each space meandered perfectly into the next! I’d highly recommend others to visit when next in the country.
Tell us one fun fact about you?
I’m an ace in the kitchen and love to whip up my favourite pasta dishes from home.
Thanks Antonella! We hope you enjoyed getting to know our team, we’ll be featuring more mini interviews throughout the year so follow us to keep updated for the next one!