We are currently looking for an experienced administration / marketing assistant to join our friendly team, on a part time basis of 14 hours per week Thursday – Friday. To find out more about the role, please continue reading our candidate specification below.
OVERALL PURPOSE OF THE JOB
To provide all round administrative and marketing assistance to the Director and office.
- To co-ordinate an effective front line response to telephone calls to agreed service standards, passing on telephone calls to the appropriate person or taking messages;
- Carry out client invoicing and help with chasing up of invoices;
- Helping with company accounts – assisting our external Accountant with information;
- Administration of Internal/External Post system;
- Provide general office support and carry out general correspondence, filing and other administrative and office duties as required;
- To provide personal assistant duties to the Director including managing and maintaining the Director’s email account, diary management and ensuring correspondence is dealt with in a timely manner;
- Assist with the maintenance of computer files and databases and undertake data inputting as required;
- Keep Company’s WordPress website and social media accounts, mainly Twitter, Facebook and Instagram, up-to-date by posting project information, news, etc. on a regular basis as well as assisting in preparation of blog content;
- At the discretion of the Practice Manager, to prepare promotional literature on behalf of Richard Andrews Architects Ltd;
- To assist in the organisation of promotional events and meetings and as required;
-To occasionally attend networking events;
- Undertake any other duties as required commensurate with the post’s grading or general level of responsibility;
- Demonstrate informed commitment to equal opportunities, diversity and associated policies;
- To adhere to Health and Safety Legislation/relevant Policies and Procedures and to take reasonable care for the health and safety of yourself and other persons who may be adversely affected by your acts/omissions;
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
A level standard or equivalent
Experience of working in an office environment
Experience of dealing with clients
High level of administrative ability
Good communicator, both written and oral
Good computer skills especially with Microsoft Office
Ability to work effectively with a wide range of people
Great attention to detail
Good at managing tasks and prioritising workload
Effective contributor to a team
A desire to show initiative
Ability to work with minimum supervision
Ability to stay calm under pressure
Previous Marketing experience
Experience of maintaining WordPress websites and other social media platforms
If you'd like to apply please send a CV and covering letter explaining why you think you're right for the role to firstname.lastname@example.org
We’ve blogged before about the many hats worn by an architect and spoken about how the role is much more varied than just drawing a few plans, so with that in mind we decided to record a ‘day in the life’ of Richard Andrews Architect’s Associate, Lewis, to help give a real understanding of what a typical day for an architectural professional looks like.
6.30am – The day starts early, I set a 5am alarm so that I can get to a 6.30am business networking event in Cardiff. The group is high energy, though I get a chance to talk to all the attendees and explain a little about the services we offer and the projects we’re currently working on, I then set follow up meetings with potential clients and business contacts over the next couple of weeks.
8am – Back at the office, I like to check through my inbox and respond to emails from the night before, plus double check my calendar and to –do list for the day ahead. The first job of the day is to explore a technical issue on an existing scheme – where we are converting an old surgery building into flats. The build is currently at stage 3 (contract and project overseeing of our design process) and I need to find a way to waterproof the floor between two buildings at different levels.
8.45 - The next task on my list is working on the detail specifications for a £1million pound plus meeting facility scheme. I read through the construction design installation and chase roofing contractors for further information.
9.15 - I check in with the rest of the technical team and sit with my colleague Seb to look over feasibility designs for a two storey house extension, satisfied the project is going to plan I then follow up with another of our architectural assistants Antonella who is working on value engineering a separate house extension project.
10.30 – I have a telephone meeting booked with our quantity surveyor to work on the final account for Cwmbran Village Surgery’s building works which totalled around £450k. We also discuss tender proposals regarding a second GP surgery project in Pontprennau, Cardiff. I will later relay our discussions back to the client so that they can make the most informed choice regarding the construction tender bids for their project.
11.45 – Time to grab a quick lunch at a cafe in Caerleon with practice director Richard, smoked salmon baguette, a slice of lemon cake and a chance to catch up!
12.30 - I start the afternoon by responding to some of the emails and telephone messages that have come in throughout the day, then I turn my attention to some drawing work using our 3D modelling software Revit. A few of my newer colleagues are also learning the software so I use this as an opportunity to help them improve their skills.
1.45 – 3D drawing completed, I finish costing and writing up a client fee proposal for a potential residential extension I had visited the previous day. The client had some great ideas for their home and having seen the space I have many thoughts on how we can improve their initial concept to further maximise the use of light and space and improve their quality of life.
2.10 - Email to the client sent, fingers crossed we get the commission. I check my to-do list, and start work on a pen and paper sketch for a 16 unit new house layout in the valleys, this is an enjoyable way to get some ideas down early in a project.
3.00 – Time for a Site visit for a local householder project in Newport regarding planning enforcement. The quality of works carried out by the appointed construction team is good and to our original design specification, I update our client and the rest of the team.
4.00 – I quickly pop back into the office to respond to some more emails emails and telephone messages before heading back out to a ‘snagging’ appointment for a new build house in Newport.
5.30pm - The meeting goes well, all parties are happy with only some minor items to rectify, so for me; it’s time to head home to rugby training this evening!
We hope you enjoyed reading this post and gained a better insight into what our team does on a daily basis. Feel free to contact us regarding your scheme – we'd love to help!
Our clients approached us looking to create a sympathetic double storey extension to their cottage home. Having already being in possession of a design they were happy with, we were instructed to oversee the project works. We implemented the RIBA domestic works contract between our clients and their chosen contractor, Fern Bay Properties, ensuring over five seperate site visits that all work was being completed safely and adhered to both building regulations and the client's original plans.
We regularly undertake a range of commissions varying in scale and complexity. We can take on 'Full Service Appointments' which run from conception to completion and we are also happy to assist clients in any isolated project stages. If you would like to talk to us regarding your own scheme, please contact the team today to book a free consultation.
There are a number of ways a person may seek to find an architect – most commonly through word of mouth referrals, via search engine sites or by asking on social media for recommendations. If using the latter how do you know which firms are competent and reliable to do the work you need, in the way you imagined?
Our top tips for choosing an architect!
- The first necessary step is to check they are registered with the ARB. (Architects Registration Board). The ARB was set up by the government to keep an official register of all individuals and practices who are legally entitled and qualified to use the patented term ‘architect’. You can check the architects register here – http://architects-register.org.uk/
- Whilst not a necessity we strongly advise using a RIBA (Royal Institute of British Architects) Chartered Practice. (Click here to read why you should a choose a RIBA Chartered practice.)
- Thinking about your project do you need a specific skillset or service? For example, if you are working on change of use scheme it would be beneficial to choose a practice which can demonstrate experience within that sector. We recommend asking how many projects of that type the practice has worked upon, if there are any finished buildings you can visit or if they can supply a contact for testimonial.
- Put together a shortlist of architects to speak to in person about your plans. Most firms will offer a free consultation or initial discussion. This is a great opportunity for architects to demonstrate their creative ideas and general enthusiasm for your project.
- Ask the practice for their track record with approvals – try and suss out if they have a good relationship with local planners.
- The fee proposal – don’t necessarily go for the cheapest bid. Weigh up everything you have learnt about your potential architect so far. A good practice will always devote time to explaining their fee proposal and clarifying any points you may be unsure of.
Want to read more like this? Delve into our previous blog topics –
We would love to discuss your plans and ideas, contact the team today on 01633 744144 to arrange your free one hour consultation!
Following the Newport City Summit 2018 meeting that was recently held at The Celtic Manor Resort, our director Richard was interviewed by new South East Wales publication 'The Business' to discuss how we would approach the major changes soon to come to our city! Great magazine, highly worth a read!
CLICK TO VIEW>>>
Following the last post in our ‘Design in winter / build in summer’ campaign, we’re back with the second instalment. Showcasing one of our favourite residential extensions from the past year as a case study, we talk you through our three stages of work with step by step images from the initial design stage right through to completion.
THE BRIEF: To create a new single story extension to the rear of the existing property for family room / kitchen space.
Stage one – Planning & Designing
Our client wanted to create an airy and light cooking/ entertaining space that would maximise their views over the surrounding countryside. Following collaborative design meetings, we came up with a scheme that encompassed a large kitchen extension. We allowed room for an island to act as a casual seating area and to provide further food preparation space – with a more formal dining area to the side. Opposite, we proposed a large orangery with an oversized roof light over a bright, relaxed, open plan entertaining area.
Stage Two – Detailed Design and Tender
Whilst Stage one is all about feasibility, planning and design – where we work with our client to produce a number of design options for their project and supporting them through any planning applications, stage 2 is where we apply our detailed understanding of construction and regulations to the drawings, to provide a comprehensive package for builders to work from that meets all the requirements set out in building regulations.
For this project we administered a tender package to several building contractors to get the best price and quality for the build works. In this instance our client chose to work with Tim and his team at TLC Building Services.
Stage Three – Contract and Project Overseeing
With TLC Building services now on board, we administered a contract between them and our client. This contract was based on our detailed drawings, our understanding of construction laws and contract negotiation. We oversaw all the building works onsite to ensure the work was delivered in line with our drawings, regulations and was the standard allowed for in the original tender.
Progression of work…
The building contractors began to dig the foundations for the new extension to which the drainage, pipework and any other services needed to be laid. All work required signing off from a buildings control inspector, following which the concrete footing needed to be poured into place and again approved by building control.
Next, the builders turned their attention to damp-proofing. This can be achieved in several ways, such as through a damp-proof course, damp-proof membranes or integral damp proofing. Following this step is an exciting stage where we see the framework of the new build coming to life. Below we can see the creation of the block and brickwork, with wall ties fixing the walls together. The contractor was busy making sure that the cavity walls were insulated and that the lintels for doors and window spaces were fitted correctly. Following which the builder began to assemble the internal walls and lay a floor screed.
At this point the contractor constructed the roof structure and completed the rafters which were fitted with membrane and covered with our client's choice of material – roofing tiles. The contractor also started work on fascia’s, guttering, drainpipes and soffits.
The next step was to add the doors and windows into the framework, complete the internal plumbing and electrics. It was at this stage where stud walls were erected and internal insulation fitted before plastering. Following this stage, the new kitchen and flooring was also completed. Our client chose to render the exterior of the property to match beautifully with the original part of the house.
With building work completed our clients received a final certificate of approval from the building control officer. After which all that was left to do was relax and enjoy their new space!
What our client thought about the process;
‘I found RA Architects through a Google search and took a chance as the business was pretty new. I was immediatel
y impressed by Richard's profession alism and his ideas. He listened to how we wanted to use our extension and came back with a number of options to talk through.
Once we had agreed a design and a cost Richard and Lewis took away all the pain – they drew up the planning application produced the tender documents and sourced a number of contractors for us to meet and submit a tender. It was reassuring to know that the people tendering were approved by Richard and had all the necessary insurances and track record in place. We decided upon TLC Building Services in Cardiff and we couldn’t have been happier. Tim and his team were the perfect fit for us and we would have no hesitation in recommending them to anyone. They worked tirelessly to build an extension we love and did so in good humor- they were a joy to have around. Richard and Lewis visited at regular intervals to inspect the project, again taking away any stress.
Throughout the process RA Architects exceeded our expectations and I will use them again for any future projects I undertake.’
We genuinely love this type of work as to make someone’s quality of life better, truly is the passion behind our practice. If you have a similar scheme in mind please do not hesitate to contact us on 01633 744144 to book a free 1 hour consultation.
As we are heading into winter it is the perfect time to start planning and designing your project ready for building work to commence in the spring and summer. We have complied a series of blog posts to equip and support you with as much information as possible through this process as part of our #designinwinterbuildinsppring campaign. Enjoy part one of our latest read, explaining why extensions are not as simple as you may think…
We are often approached by clients looking to maximise the space in their property through the addition of an extension. Whilst it may sound simple enough, there are many important considerations to be made when joining a new structure to an existing one and it isn’t always an easy process when each project is different with a unique set of challenges.
Architects need to determine how a potential extension might impact upon what is already existing at the property, even if it is not always immediately visible. Drainage is a prime example of this – architects need to check the position of drains, if they are private or shared, they will also look to see if there is a need to contact the water board for a build over sewer agreement.
There are other types of considerations to be made also. For example, will a potential extension be a concern for neighbouring buildings? Will the extension obscure the view for next door? Will the proposed window placements be a cause for complaint? If the extension is to be built astride a boundary wall then a party wall agreement will need to be in place.
Architects will also think about how the local planning office may respond if the proposed works extend beyond permitted rights development, they will also be checking if there are certain legal permissions that need to be adhered to. Whenever there is a modification to an existing building, then there is a need to apply for building regulations in order to obtain Building Control approval. This means submitting a set of drawings to the local authority and having on-site inspections by the Building Control Officer during the build.
Is the site within a conservation area or an area of ecological interest? If the development is within a conservation area then the planning application will need to be assessed by Conservation Officers as well as going through the usual local authority procedures, where a Design and Access statement explaining the designer's intended design ethos needs to be submitted also.
Are there physical concerns with the build? Will certain materials need to be used or avoided? How will the new structure attach to the old building in a way that will ensure it is watertight, insulated and sound proofed?
These are just a few examples in which an architect may need to examine, plan and research in detail prior to the fun part of actually designing your build. Your architect will be able to advise you of the individual concerns for your property at initial visits and solutions for how they will overcome these obstacles.
Once architects physically find a way to connect the new to the old, whilst designing a structure that both addresses potential challenges and at the same time satisfying the client’s design brief, they then need to be able to communicate all this information across to the contracted builders.
So as you can see there is a vast amount of work that goes in behind the scenes before a builder even steps foot on site. Our very own practice has great experience with extensions for both residential and commercial schemes and we currently offer a free 1 hour consultation to discuss new projects.
Part two of this post, will showcase a recently completed residential extension from the design brief right through to the completed home. It is a great opportunity to become familiarised with the stages of work involved, get an idea of how we looked to overcome the challenges for this particular scheme and see through a series of photographs how our client’s ideas are refined and brought to life. We also have a testimonial from our client explaining how she found the process of working with us. Packed full of top tips and advice it is not to be missed.
You can keep up to date of our latest news and blogs here and please feel free to contact the team on 01633 744144 to discuss your own project.
There are a few questions that architect practices get asked on a regular basis. So to help our clients become better informed we’ve decided to talk about our most frequently asked questions, starting with the most common; ‘Will my build need planning permission?’
Every project undertaken by ourselves is assessed on an individual basis as to whether or not planning permission is required and it is something we can advise further in our initial consultation, but here’s some information to help gauge whether your project is likely to require planning or not.
What is planning permission and when might you need it?
In simple terms, planning permission is a request (usually to your local planning office) to carry out a specific type of building work. It ideally needs to be granted before any work begins. So whether you are thinking of adding an extension to an existing home, creating a build from scratch or maybe even looking to change the use of your building, you may require planning permission.
However you can also perform certain types of work without the need to apply for planning at all, as these fall under the category of ‘permitted development rights.’
Permitted development rights, derive from a general planning permission issued by the government and can be more restrictive in designated areas of the country – For example, if your project resided in a national park.
(It is important to stress that permitted development rights, differ between commercial, and residential properties. With differences between domestic homes such as houses and apartments again. So it is especially important to seek expert advice prior to starting a build).
Where to find out more?
With so many different factors it can be tricky to know where to start finding out the correct information for your build.
To investigate the particular planning constraints for your project we recommend the following;
Speak to your local planning department - The government have given the main responsibility of planning to local council authorities, if you have a specific question regarding your proposal your local planning dept. should be able to help answer it.
Look online – There are several reliable online resources you can turn to in order to find out more information regarding planning; most notably planningportal.co.uk. Here you can find comprehensive information (including several interactive guides) relating to the planning constraints of properties in Wales (as well as England).
You can also review documents on the Welsh Government’s planning policy by clicking the link below;
Chat with us – You can always utilise our team’s knowledge. As experts in our field and thoroughly up to date with local planning we will happily talk you through your proposal. Call us today on 01633 744144.
We have an exciting opportunity for two new people to join our very friendly team! We are looking for an architectural technician plus (through Jobs Growth Wales,) an architectural assistant.
What will you be doing?
Our architectural technician will be working closely with our in-house architects, along with other external contacts; providing architectural design services and solutions on projects. The right candidate will be responsible for the production of all working technical drawings as well as the preparation of feasibility studies, sketch designs, 3D modelling specification and report writing.
Meanwhile our new architectural assistant will be busy assisting our principle architect in the design and delivery of 3D and technical drawings and (under supervision) will be delivering projects as well. This is a great opportunity for a recent graduate under the age of 24!
We ask that you send your CV to email@example.com for consideration. We look forward to hearing from you!